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Cosmetic PIF template: EU product information file kit

A cosmetic product sold in the EU needs a responsible person in the EU, a product information file with a safety report, a notification in the CPNP and a label with the items of Article 19. Type your company, formula and label once; the kit writes the files as Word documents you complete with your safety assessor.

Checked against the sources on 19 October 2026

Responsible person (Article 4)

The person established in the EU named on the label. The product information file is kept at this address.

Manufacturer, if not the responsible person (optional)

Named in the good manufacturing practice statement. Leave empty if the responsible person manufactures the products.

Contact person for the CPNP

Article 13(1)(e): a physical person to contact in case of necessity.

Products

Product 1
For example: leave-on face cream, rinse-off shampoo.
For example: 50 ml glass jar with spatula.
By weight or volume, as printed, for example 50 ml.
For the CPNP notification, for example Germany, France.

Label

A whole number. 30 months or less: the label needs a date; more: a period after opening.
A whole number, printed next to the open jar symbol, for example 12M.
How the batch is marked, for example printed on the base.
Leave empty if it is clear from the presentation.
At least those Annexes III to VI set for the substances you use. The kit does not check them.

Formula

One row per ingredient, with its INCI name and percentage by weight. The kit writes the ingredient list in descending order of weight when the rows add up to exactly 100 %.

Ingredient 1
Name with CAS or EC number, one per line, or None. Article 13(1)(g).
The frame formulation you will choose in the CPNP. Article 13(1)(h).

Safety report Part A (optional now)

Whatever you type goes into the matching section of Annex I. Empty sections show TO COMPLETE for you or your safety assessor.

Each claim and the study that supports it, or None. Article 11(2)(d).
Any animal tests of the product or ingredients, or None. Article 11(2)(e).

Nothing you type is sent anywhere. Your business details stay in this browser for next time.

What the rules ask for

  • A responsible person established in the EU for each product: for an imported product, the importer, unless it designates another person by written mandate, accepted in writing (Article 4).
  • A product information file, kept for 10 years after the last batch is placed on the market, at the address on the label, in a language the authorities of that Member State easily understand: a product description, the safety report, the method of manufacture with a statement on good manufacturing practice, proof of claimed effects where justified, and animal testing data (Article 11).
  • A cosmetic product safety report: Part A with the safety data of Annex I, and Part B, the safety assessment, carried out by a person with a university qualification in pharmacy, toxicology, medicine or a similar discipline (Article 10).
  • A notification in the Cosmetic Products Notification Portal before the product is placed on the market (Article 13); how it works: CPNP notification.
  • A label with the items of Article 19(1), from the responsible person's name and address to the ingredient list.

The ingredient list and the date on the label

From your formula, the kit writes the ingredient list in descending order of weight, preceded by "Ingredients", with "(nano)" after each nanomaterial. It does so only when every row has an INCI name and a percentage and the rows add up to exactly 100 %; otherwise the file says why and leaves TO COMPLETE. From the minimum durability you type, it states what the label needs: a date of minimum durability for 30 months or less, a period after opening above 30 months.

What is in the files

  • for each product, an index of the product information file, point by point of Article 11(2);
  • the safety report Part A, with your composition table and the ten sections of Annex I, and Part B pages for your safety assessor;
  • a label check of each item of Article 19(1), with your text beside each, and the CPNP notification data of Article 13;
  • a good manufacturing practice statement for the manufacturer (Article 8, EN ISO 22716), and a read-me with what the kit leaves out.

What the kit does not do

It does not carry out or sign the safety assessment, calculate exposure or margins of safety, or screen your ingredients against the prohibited and restricted substances of Annexes II to VI or the fragrance allergens: an exact name match would miss the many entries that name groups of substances. It does not notify the CPNP or act as your responsible person. Whatever you leave empty is marked TO COMPLETE, and the kit never writes that a product is safe or complies.

Nothing you type leaves your browser; the files are built on your device. Templates, not legal advice. The files are in English; check that the authority of the Member State where the file is kept accepts English, and translate the label text into the languages of the countries where you sell (Article 19(5)).

Sources